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Successful Time Management Requires Discipline

Successful Time Management Requires Discipline

One of the most crucial habits of a successful business leader is time management. It is also one of the most difficult skills to master. This becomes particularly evident to us when our time changes like it did recently. We moved our clocks ahead one hour for “daylight savings time.” Studies show that it takes people two to three days to fully integrate the time change into their schedules. The usage of our time is a habit that can be truly hard to change.

The author Dr. Stephen R. Covey in his book titled “The 7 Habits of Highly Effective People” presents a very powerful matrix for time management. He uses four quadrants for busy executives to organize their tasks to maximize the use of their time. The quadrants are shown below.

“Important & Urgent” tasks are things that need to be done right now. They include crises resolution, problems that require immediate attention and deadline- driven projects.

“Important & Not Urgent” are projects that we should plan to do. This includes prevention activities, strategic planning and preparation and relationship building.

“Not Important & Urgent” are activities we should delegate or renegotiate the deadline. Apparent emergencies, ad-hoc interruptions, meetings, email and phone calls that can waste time are good examples of these types of tasks.

“Not Important & Not Urgent” things are not tasks. They are comforting habits which take time away from disciplined effort and proactive based projects. The best way to prevent wasting time on these things is to use effective workflows and stick to the planned activities in quadrant two (“Important & Not Urgent). See the “Study Guides & Strategies” Website for ideas on how to be aware of and successfully combat these common time wasters, and check out the article “The Secret to Good Task Management is Effective Workflows.”

Special Announcement: PCG is a proud sponsor of the Marin Business Forum. Our next meeting is Thursday June 11, 2015 from 5 PM to 7 PM in the Drake’s Landing Community Room located at 300A Drakes Landing Road in Greenbrae. The Community Room is adjacent to Jason’s Restaurant. Our speaker is Anthony “AB” Bourke. He will demonstrate “how the best fighter squadrons and the best businesses in the world hire future leaders, how they properly train those individuals and continually promote a process of continuous improvement to stay one step ahead of the competition.”

About PCG Accounting Services:
Pacific Crest Group helps small and mid-sized businesses throughout the San Francisco Bay Area change their bookkeeping and accounting from a hassle to a strategic resource. We bridge the gap between your books and your business, so that you can intelligently manage your company.
Learn more about our accounting services!

About PCG HR Services:
We’re the most trusted company when it comes to outsourcing your HR functions. Whether it’s creating onboarding materials and employee development programs, or dealing with toxic employees, we ensure that your business is set up for short and long-term growth.
Learn more about our HR services!

If you have any questions about how Pacific Crest Group can help make 2015 a success for your business, drop us a line or call us at 415-461-2586!

Until next month, we wish you the very best and much success in your business.

Note that Pacific Crest Group offers employee development, human resources, recruiting services, accounting and IT services


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Forecasting for Success
Asset Based Lending Can Fuel Your Next Business Expansion
Income from Virtual Currency is Taxable

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This newsletter is intended to provide generalized information that is appropriate in certain situations. It is not intended or written to be used, and it cannot be used by the recipient, for the purpose of avoiding federal tax penalties that may be imposed on any taxpayer. The contents of this newsletter should not be acted upon without specific professional guidance. Please call us if you have questions.

Copyright 2015, Pacific Crest Group, All rights reserved.

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